The Smartest AI Workflow I Have Ever Seen Ran on Three Pages of Prompt
Project managers are quietly building their own AI chief of staff. The duct tape is the interesting part.
A few weeks ago I was talking with a project manager who runs large industrial projects. Real ones, with safety officers and subcontractors and go-live dates that cost serious money when they slip. Somewhere in the conversation he mentioned, almost apologetically, a side project of his.
Every week, he feeds an AI model his project charter, the project plan, the risk register, the action tracker, and the last six weeks of status reports. Then he adds the current week's meeting notes and any relevant emails. On top of all that sits a prompt he has iterated on for months. It covers three A4 pages in font size 10.
Out the other end comes a list of specific open topics he needs to chase down before writing his end-of-week status report. He has a second prompt that helps him prepare sharp questions for the weekly team meeting. A third one, about 200 lines, assembles everything and drafts the status report itself. He even runs scenario checks: the safety officer found discrepancies during vehicle inspections, the subcontractor says compliance takes two extra weeks, does this move the critical path and the go-live date?
