Multi-legal-entity enterprises standing up centralized procurement on D365 Finance face a recurring master data problem. The same vendor gets purchases from multiple LEs, each with its own currency, tax rules, and approval hierarchy. Without discipline, the same vendor ends up configured three or four times - different addresses in each LE, different contact emails, different payment terms that don't actually reflect the contract.
Teams reach for custom sync services or per-LE vendor duplicates. Neither is necessary.
The wrong answers in procurement design
Configure separate vendor records per LE with custom sync. Adds a custom integration service between LEs to keep vendor data aligned. The service becomes a dependency that has to be maintained, monitored, and upgraded indefinitely. Every field addition requires integration changes.
Route all requisitions through manual intercompany transactions. Avoids duplicating vendors but shifts the pain to operations. Every cross-LE purchase becomes a multi-step manual process. Procurement teams resist; shadow-procurement workarounds appear within a month.
